Fantastical will recognize this duration if you’re time-blocking and have dragged a task from OmniFocus to your Fantastical calendar.įinally, if you’ve added a task to your inbox there is no way to send it into a project from the keyboard. In comparison, an app like OmniFocus will allow you to input a duration.
To have a duration on a task, it must have a date associated with it. That doesn’t solve the issue for people based around a macOS workflow, though.ĭuration is another feature that is locked away from any method of quick entry. TickTick includes decent Shortcuts integration, which gets around this limitation. This means that when I want to add a link or any other text to a task on macOS, I have to create the task, and then find it in TickTick so that I can enter the extra information. But you can’t add any other metadata to a task unless you use the Share Sheet in iOS. TickTick does have smart date parsing, and you can set up tags with # and sort tasks into lists with ^. While there is much to love about TickTick, task entry can be slow on iOS and with the native quick entry box provided in macOS.
My projects pushed forward much slower with the increased friction introduced by two systems. This left me in two systems when it came time to review and schedule for the upcoming week. In the past, I’ve had Trello step in when I want a Kanban view. While I could use sub-tasks or tags to capture the state of progress on a video, it’s far easier to see where I’m at with a Kanban view. In Kanban view, I create columns for writing a script, editing a video, uploading a video, and finally having a video completed on a course. This view is ideal when I’m working on a new SkillShare course. In addition to being a traditional GTD style task manager, TickTick offers a Kanban view. This has stopped a rush on Friday when I realize I missed some video I was suppposed to produce and now have to do everything on a compressed timeline. It’s also meant that I don’t miss a video because I entered it only in a specific app that holds only my content calendar.īy using TickTick and having everything in a single spot, I’ve been able to keep a handle on all the tasks I need to accomplish. Keeping my content calendar in my task manager has stopped dual entry of projects. This task is tagged with #content-calendar, then I can look at an entire month and drag out my tasks onto the days that I want to publish the next video. I use this alongside my #content-calendar tag to plan videos for the coming months on my YouTube channel.Įach video project (TickTick calls them lists) gets a final task that matches the name of the video I’m working on. You can also filter your calendar so you only see tasks with a specific tag. A week that’s overbooked leads to more stress and bad days with my family. When tasks don’t inhabit the time inside my week, it’s easy to take on too much. With previous task managers, I’d look at the tasks in a week and always overestimate how much I could get done. Once I have tasks on the calendar, I can adjust the duration of them and move them around to fit inside the week as it exists. Then, when I move to planning the week, I can filter the tasks tagged for the week and use drag and drop to get them on my calendar. When I do my weekly review, I tag any tasks that need to get done in the following week with #thisweek. I don’t need two apps to see tasks and appointments because TickTick combines these features. TickTick’s built-in calendar lets me add tasks to my weekly calendar and build a content calendar for my YouTube channel. I discovered years ago that when I didn’t take time to plan my week on Friday, I dropped 20% productivity in the following week. Much like Cal Newport, I believe that a time-blocked day is so much more productive than working through a task list. TickTick has been ideal because of its excellent integration with my calendars. But no task management system is ever perfect, which leads me to regularly try new things.įor the last number of months, my ideal task manager has been TickTick. I’ve used and loved all of the major players for macOS and iOS at different times as my needs have changed.
Like many of you, I’ve been in and out of many task management systems over the years.
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